How to associate a preexisting Groove user on the Groove domain manager with a new entry imported from an LDAP directory server

This article describes how to associate a preexisting Groove user on Microsoft Office Groove Server 2007 or on Groove Enterprise Management Server with a new entry obtained from a Lightweight Directory Access Protocol (LDAP) directory server. Active Directory, IPlanet, and Lotus Domino R5 (or later) support LDAP access.

A preexisting Groove identity will not link to a newly added LDAP entry when you synchronize to the LDAP directory server. This behavior occurs because Groove users are not uniquely identified by identity name. Instead, a newly imported user will be created that has the same name or a similar name. At that point, you can convert the LDAP-imported user to the identity of the existing user and maintain all the user's shared workspace memberships.

The established or manually created identity will appear as Active. The imported user will appear as Pending because that user has not been enabled.


To do this for a user running Microsoft Office Groove 2007, follow these steps:

1. Copy the account configuration code that is associated with the imported identity.
2. Send the account configuration code to the user. In the same message, instruct the user to log on to Groove by using the user's established identity, and then to run the account configuration wizard.

To do this for a user running Groove Virtual Office or an earlier version of Groove, follow these steps:

1. Copy the activation key that is associated with the imported identity.
2. Send the activation key to the user. In the same message, instruct the user to log on to Groove by using the user's established identity, and then to run the product activation wizard.

When the user activates the account by using the account configuration code or the activation key that is associated with the imported identity, an identity conversion is triggered. This is similar to when an unmanaged user converts to a managed identity. After this occurs, the user will have all his or her workspaces and contacts associated with the LDAP-imported identity. Groove Server 2007 Manager or Enterprise Management Server will still show two identities. However, the imported identity will appear as Active, and the older identity will appear as Pending. You may safely delete the old identity from this state.